Create and manage bills
Set up recurring departmental dues and one-time contributions for practicals, laboratory materials, and other authorized departmental expenses.
DeptPay · departmental collections
Every departmental collection. One place.
From sessional dues to laboratory fees and practical contributions, DeptPay gives university departments one platform to create bills, collect payments, and track every transaction.
Clear collections for departments. Straightforward payments for students.
Example collection workspace
Department collections
Payment railPaystack checkout
Record viewCentralized
CollectionStatus
Sessional duesRecurring departmental bill
Published
Laboratory materialsOne-time contribution
Published
Practical contributionAwaiting authorization
Review
One organized system
Everything your department needs to manage collections.
Replace scattered payment records and manual tracking with one organized system for departmental collections.
Less chasing. More control over the record.
DeptPay keeps the bill, the payment, and the collection history close together so every person involved can see what happens next.
Collect payments seamlessly
Give students a straightforward way to view outstanding bills, make payments through Paystack's hosted checkout, and receive digital receipts.
Maintain control over collections
Manage who can create, propose, and authorize departmental collections, keeping the billing process within defined roles and approvals.
Track every transaction
See who has paid, who hasn't, and how much has been collected, without sorting through bank alerts or spreadsheets.
Keep financial records organized
Access collection histories, payment records, settlement reconciliation, audit history, and financial reports from one central dashboard.
The collection flow
From bill creation to payment confirmation.
A simpler collection process for administrators and students.
Create a bill
Set up departmental dues or contributions, specify the amount, and assign the appropriate students.
Make payments
Students view their bills and complete payments through Paystack's hosted checkout.
Track collections
Payment statuses are updated, digital receipts are issued, and administrators can monitor collection progress.
Review records
Access transaction histories, receipt verification, settlement reconciliation, and collection reports whenever you need them.
Built for the way departments operate
One workflow, with the right view for everyone.
DeptPay gives each person a clear role in the collection process, from proposing a contribution to confirming a payment.
For departmental administrators
Manage collections, monitor payments, and maintain clear financial records without relying on scattered spreadsheets or personal bank alerts.
For course representatives
Propose contributions through a structured process, with official billing handled by authorized departmental administrators.
For students
View departmental bills, make payments, and access digital receipts in one place.
A clearer view of collection activity
Your collections. Your records. Your oversight.
DeptPay brings departmental billing, payment tracking, and financial reporting together, giving administrators a clearer view of collection activity.
Payments are processed through an integrated payment provider, with settlement directed to the designated authorized accounts.
Collection recordCentral dashboard
Laboratory materialsDepartmental collection · Payment record
RecordedSessional duesDepartmental collection · Payment record
RecordedPractical contributionDepartmental collection · Authorization flow
In reviewBring every departmental collection together.
Spend less time reconciling payments and more time managing what matters.
Open DeptPay